Application Settings

1. STEP – Koparent Settings

General settings

In General Settings you can set your Koparent Application online/offline status and set the user login options.
You can also set your currency options by selecting currency, its symbol, number of digits and currency format and position.
PDF settings allow you to set your PDF pamphlet which users can download, open and print out after they make their reservation. Most fields in PDF are already pre-set, but you can insert your logo in it, phone number, e-mail and set if you want to use TinyUrl.
Here you can enable Google Map and set necessary parameters.
Menu above content in Koparent extension can be customized here by enabling links that you want to show in your menu. Also, set up your Global Koparent Setting by filling in necessary selections in this section. Use your mouse and hover over field names to see detailed description of each option.
Also, you can insert your Advert Disclaimer showing the message for your customers.

Reservations
In this tab you can enable your on-line reservations and set up its options regarding the count of days, calendar layout, duration of the reservation and amount of the necessary advance. You can also enable unregistered users to view reservation page and calculation, users get an option to login or register an account.
Here you can also find Paypal settings and options for setting it up.

Categories
Here are some general settings about how to arrange your categories and include additional options for them

Adverts
In this tab you can arrange a layout of your adverts, set up featured items, set up Google map width and height.
Here you can also include or exclude the visibility of some options which you can but don’t have to use when describing your advert (for example: currency converter, walk score, gallery…).
You can publish or un-publish Social Network icons and other listed toolbars (mail, PDF, print…)

Users
Users Settings allow you to set which user features you want to be seen on the frontend.
User, in this sense, is a person who SUBMITS an Advert and his information are shown in Contact area. So, here you can choose whether you want user’s email, fax, mobile phone, skype contact… and similar, to show in the Advert.
Here you can define if new users will be able to submit adverts from frontend and what restrictions you want to set (ex. Limit number of adverts user can submit, User advert needs admin approval, ...). For each user you have an option to disable or enable adding of adverts in frontend.

Quick search
Here you can set the parameters by which you want the users to be able to search the Adverts. You can include or exclude some features, regarding your business type and importance of certain feature.

Advance search
In this tab you can set highest and lowest values of the parameters between which your search results are shown – price, surface, years… Also, you can set the settings for results that are shown in Google map (width, height, latitude, longitude…) and some extra values you want to show. You can enable searching by additional contents or by specific advert fields.

Captcha Settings
Here you can enable or disable Captcha function in your website Forms, set the type and insert parameters you need for ReCaptcha to work on your site.

Gallery
In Gallery settings you can choose which gallery type you want to use on your site; set it’s display options, path where your images are stored, settings about maximum image number and size and similar.
Here you can also set your image and thumbnail optimization settings, insert watermark etc…

Price list
Here you can manage how will price list show on your advert detail page. You can select date range group that you want to pull prices for the advet. You can select specific advert fields that you want to show when you are linking to the price list.


2. STEP – Users

By clicking on the Users main tab you can see the list of all registered users.
Users, in this case are:
1. Application users – which post adverts and set Date range group from frontend and can review reservations.
2. Website users – are registered users who can create reservations and they have their frontend user profile
This users cannot use their user name information to login to site Administration if they do not have permissions in Joomla to log-in.

In main view you can see some main user info, see the difference between Application (Joomla) users and Website users, change their order, publish or unpublish them and set up some parameters for them (Featured).

Adding a new user
By clicking on the New icon you get a form where you can put in a very detailed description of a new user. Besides their personal information, you can add contact info and create custom description in text area.
On the right side notice PDF Bank Information – these information will be shown in PDF document when the website user makes new reservation of the advert of this user and are used for paying the advance (if one is set) or the full price of the reservation (if necessary) using bank transfer – domestic or international.
You can enable option "Can submit adverts" which will bring new menu items for this user in the frontend and thus make him an Application user who can submit adverts in frontend. You can also limit the number of adverts that this user can submit.


3. STEP – Categories

Categories are a very important part of submitting your adverts.
They do not only categorize and separate your adverts for better management, but the category you choose defines which type of advert you want to submit and therefore enables you to insert different advert details, additional contents and additional costs. Advert Types can be managed in Koparent Settings section. KopaRent extension consists of 5 default advert types:
1.       Tourism
2.       Real estate
3.       Vehicles
4.       Services
5.       Other
There are many already inputted categories for each type, but you can add or edit them if you need.
When creating an Advert and choosing a category, you automatically choose its type, and details that come along are activated for that Advert.
You can manage these details in a way if you don’t put in any value (leave blank), the detail will not show. There are a large number of details at your disposal, but in case you need to use one that is not in our KopaRent installation, you can add them yourself from Koparent Settings.
When creating a new category you choose the type you want your category to be assigned to, and you can create unlimited sub-categories.


4. STEP – Additional contents

You can edit, add or remove Additional contents from your list, according to your needs.
KopaRent installation comes with a number of already put in Additional contents, but you can edit them as you like.
When adding a new Additional content, all you need to do is insert its name and choose Advert type and input category name or select already existing additional content category. Categories in Additional content is optional, but if you input Categories then Additional contents will be grouped. Save and your Additional content will be available for you to use it in your Advert with the same Advert Type.


5. STEP – Date range Groups

Date range group if another name for Date Rates or Period groups, it is a group of dates (or days of the week) in KopaRent calendar with its specified price and other characteristics. Date range group consists of more date ranges (periods in calendar), all having the same renting price. All groups appear in the front-end advert Calendar and are separated by different colors.
These groups are necessary if you want to enable the reservations for your Advert.
They are connected to booking, calculating prices, search results, creating PDF documents, calculating advance payments and much more.
They are simple to set up, and edit if necessary.

You are creating a new Date range group which consists of more Date ranges:

• First, you need to name your Group to be able to SAVE or APPLY the item. Without saving you won’t be able to add Date range to the Group.
• After that, you can set Color and Description (left box) and Publish the item.
• If you choose Unavailable Dates YES, all Date ranges within this Group will appear Unavailable – this is in case you want to set up all the dates throughout the year that are not available for renting.
• On the right side, you can now add your Date ranges to the Group. You select Start Date and End Date and the days of the week this period applies to – click to Add Date range.
• Notice that you can add as many of Date ranges you want to one group. All this Date ranges will have the same prices (later set up in Advert) and have other same features (same color, available or not, same name…)

6. STEP – XML export

Export your Koparent data to XML is very simple. All you got to do is:

• Choose which data you want to Export by selecting Users, Adverts or Reservations.
• You have an option to export only published items or all items.
• Last option is to choose which fields you want to have in your export. Fields are divided by type of data export and by default all fields are selected.

7. STEP – E-mail templates

If you want to customize e-mails that are sent by Koparent to your customers we have a feature that will help you with it. Koparent Settings -> Edit email templates (top right menu button) will open List of e-mail templates currently supported which you can modify. You can duplicate it and translate it to another language, with this you can have email templates different for every language.
When editing a e-mail template you have many options at your disposal:

• Subject - here you can type subject of the mail you want to send. Here you can include Email variables which will be replaced by actual data
• From - Type email which will this mail be sent from.
• Email CC field - This option is added if you want to have owner of the site or owner of the advert in CC field which is visible to the customer
• Email BCC field - This is the same as CC but all addresses are invisible to the recipient
• Reply to - you can have different Reply to address
• Description - Here is the body of the e-mail and you can customize it however you want using your favorite text editor. Please note that you have to put full URLs (including your domain name http://www.example.com) for your images.
• Published - If you unpublish specific e-mail template then that mail will not be sent
• Is HTML - Option to send HTML mail or plain text
• Language - With this you can translate your emails to your specific languages
• Email variables - You can select an e-mail variable which will be replaced with actual data when sending an e-mail. Here is the list of e-mail variables and what do they replace:
  1. ##FROM_EMAIL## - This value will be replaced with a e-mail address of the owner of the advert.
  2. ##REPLY_TO_EMAIL## - This value will be replaced with a e-mail address of the owner of the advert.
  3. ##LOGO_IMG## - This is a path to the company logo set in your Koparent Settings
  4. ##ADVERT_URL_PATH## - This is a link to the advert
  5. ##ADVERT_TITLE## - Advert title
  6. ##CUSTOMER_FIRST_NAME## - Customer first name
  7. ##CUSTOMER_LAST_NAME## - Customer last name
  8. ##CUSTOMER_ADDRESS## - Customer address
  9. ##RESERVATION_ID## - Unique ID of the reservation
  10. ##RESERVATION_START_DATE## - Start date of the reservation
  11. ##RESERVATION_END_DATE## - End date of the reservation
  12. ##RESERVATION_SUM_DAYS## - Number of days for this reservation
  13. ##RESERVATION_PRICE_ADVANCE## - Calculation of the percentage for advance price for this reservation
  14. ##RESERVATION_DATE_VALID_UNTIL## - This reservation is valid until this day
  15. ##RESERVATION_PRICE_TABLE## - This is price table for all additional costs and calculation by the date range groups
  16. ##ADVERT_OWNER_INFO## - This is sum of advert info (Name and full address)
  17. ##ADVERT_OWNER_BANK_INFO## - If there is an enabled option for this in advert owner user profile and Bank data are filled this will be replaced with Bank data
  18. ##JOOMLA_SITE_NAME## - Your site name, this is set in Global configuration of your Joomla site.
  19. ##JOOMLA_SITE_DESCRIPTION## - Your site description, this is set in Global configuration of your Joomla site.
  20. ##KOPARENT_FLYER_PHONE## - This info is set in Koparent Settings as a global phone number.
  21. ##KOPARENT_FLYER_EMAIL## - This info is set in Koparent Settings as a global e-mail address.
  22. ##CUSTOMER_CUSTOM_USER_FIELDS## - This will be replaced with your custom customer user fields
  23. ##ADVERT_OWNER_CUSTOM_USER_FIELDS## - This will be replaced with your custom advert owner user fields

8. STEP – Users Field List

You can manage your own custom user fields from Koparent Settings -> Edit user fields (top right menu button). This will open up list of custom user fields which you can manage or add a new user field. When adding a new user field you have various options, most important options are:

• Field name - this is mandatory field and it will be invisible for the user
• Field title - This is label of your new field. You can enter it however you want to, and you can even translate it in your language file if you want to
• Field type - is an important option and after save you will not be able to change it. It determines what type your field will be. You can select this options:
  • Text Field - This is standard text field and you can determine maximum length for this field
  • Check Box (Single Select) - Standard checkbox
  • Check Box (Multiple Select) - Here you can define number of rows and columns and you can input Title and Values for each checkbox
  • Date - Date inputbox
  • Drop Down (Single Select) - Standard Dropdown list, here you can define value and title for each option
  • Drop Down (Multi Select) - Dropdown list where user can select multiple options, here you can define values and title for each option
  • Email Address - This field will be checked against email validator and you can determine maximum length for this field
  • Editor Text Area - Editor Text area, you can set columns and rows and maximum number of characters
  • Text Area - Text area, you can set columns and rows and maximum number of characters
  • Radio Button - Radio buttons, you can set columns and rows and here you can define value and title for each option
  • Web Address - This field will be checked against URL validator
  • --- Fieldset delimiter --- - This can be used to separate your user fields
• Ordering - You can set ordering of the field
• Field Size - You can set field size for each field
• Required - Set if you want this field to be a required field
• Show in account maintenance - Show this field in user profile page in frontend
• Show in reservation - Show this field when customer is making a reservation
• Read-Only - This field is read-only?
• Published - You can unpublish this field if you don't want to show it

9. STEP – Advert Specific Fields

By default many advert specific fields (advert details) are installed along with the Koparent. From our experience every advert owner have his own specific fields, weather they are distance from the restaurant or additional professional equipment we cannot always cover all possibilities, so we have build a tool so that our subscribers can build their own sets of advert specific fields. This fields will be presented when you are creating or editing your adverts from administration or from frontend, and this fields will be presented when customers are browsing your adverts.
Koparent Settings -> Advert Specific Fields (top right menu button) will open List of advert specific fields that are currently being used by the Koparent and which you can modify if needed, also you can create your own Advert specific field. This are the options of the Advert Specific Fields:

• Field name - this is mandatory field and it will be invisible for the user
• Field title - This is label of your new field. You can enter it however you want to, and you can even translate it in your language file if you want to by using this string: COM_KOPARENT_AC_YOURTITLE after saving you will see full string for translation and it is dyed in red if translation does not exist in the translation files.
• Field type - is an important option and after save you will not be able to change it. It determines what type your field will be. You can select this options:
  • Text Field - This is standard text field and you can determine maximum length for this field
  • Drop Down (Single Select) Number format - Here you can enter only numbers as a value options
  • Drop Down (Single Select) - Here you can add or remove values for your drop down list options
• Advert type - This is a required option and it determines where this field belongs. So you can have different advert specific fields in different Advert types
• Published - You can unpublish this field if you don't want to show it anymore
• Show on advanced search - You can search by this values field in Advanced search page in frontend. This option must be enabled in Koparent Settings -> Advanced search -> Show advert specific fields
• Ordering - You can set ordering of the field

10. STEP – Manage Additional costs

By default many additional cost fields are installed along with the Koparent. From our experience every advert owner have his own additional costs, weather they are Internet access or additional professional equipment we cannot always cover all possibilities, so we have build a tool so that our subscribers can build their own sets of additional cost fields. This fields will be presented when you are creating or editing your adverts from administration or from frontend, and this fields will be presented when customers are making a reservation for your advert.
Koparent Settings -> Manage Additional costs (top right menu button) will open List of additional cost fields that are currently being used by the Koparent and which you can modify if needed, also you can create your own additional cost field. This are the options of the Additional cost fields:

• Field name - this is mandatory field and it will be invisible for the user
• Field title - This is label of your new field. You can enter it however you want to, and you can even translate it in your language file if you want to by using this string: COM_KOPARENT_AC_YOURTITLE after saving you will see full string for translation and it is dyed in red if translation does not exist in the translation files.
• Field type - is an important option and after save you will not be able to change it. It determines what type your field will be. You can select this options:
  • Check Box (Single Select) - This will be displayed as Checkbox with Yes or No option
  • Drop Down (Single Select) - Here you can enter only numbers as a value options and this can be used to determine quantity of wanted items (ex. Number of beds 1,2,3,4 or 5)
  • Hidden field - This field will not be presented in the additional cost list but it will be in the calculation table as a mandatory cost
• Advert type - This is a required option and it determines where this field belongs. So you can have different additional costs in different Advert types
• Published - You can unpublish this field if you don't want to show it anymore
• Ordering - You can set ordering of the field

11. STEP – Manage Advert types

By default many advert types are installed along with the Koparent. From our experience we cannot even imagine types of adverts our subscribers want to rent and we can't always cover all possibilities. So we have build a tool so that our subscribers can build their own advert types. Advert types are interlaced with almost all aspect of Koparent weather it is additional contents, additional costs, advert specific fields, categories or even adverts, they all depend on the advert type. Please before deleting one advert type see that it does not have any active item that is depending on it. You can see table of dependencies in Koparent Settings -> Advert types (top right menu button). There will be presented a List of advert types that are currently being used by the Koparent and which you can modify if needed, also you can create your own advert type. This are the options of the Additional cost fields:

• Name - This is label of your advert type. You can enter it however you want to, and you can even translate it in your language file if you want to by using this string: COM_KOPARENT_YOURTITLE after saving you will see full string for translation and it is dyed in red if translation does not exist in the translation files.